What is the Buildings page?
The Buildings page gives Global Admins a single view of all buildings across every property in the account. Use it to review building structure, compare sizes, add new buildings, and export data for reporting or auditing.
How it works
Access the Buildings page
Go to Settings.
Select Account in the top-left toggle.
Navigate to Account Structure → Buildings.
The Account toggle confirms you're viewing account-level data. The selected portfolio or company appears at the top of the sidebar.
Read the buildings table
Each row represents one building. The table includes the following columns:
Property — the property the building belongs to.
Building — the building name.
Leasable Spaces — ratio of occupied to total leasable spaces.
Floors — number of floors.
Spaces — total number of spaces.
Sq M / Sq Ft — total area (based on your account preferences).
Address — building address, if configured. The address is also used to determine which regional holidays apply to that property.
Search for a building
Use the search bar at the top of the table to find a building by name. Results update as you type. This is useful when managing a large portfolio.
Add a building
To add a new building to a property:
Click the Add Building button in the top-right corner of the Buildings page.
Fill in the building details (name, address, building Sq ft, and property).
Click Create to confirm.
💡 Note: Only Global Admins can add buildings from this page. To edit an existing building's details, navigate to the specific property in Settings.
Export building data
Click Export in the top-right corner.
Download the file to use in reports or external tools.
The export includes all visible table columns. It respects your permission scope — you only export buildings you have access to.
Common scenarios
Reviewing portfolio structure
A Global Admin opens the Buildings page to see how buildings are distributed across properties. They compare floor counts and total area to identify outliers before a board review.
Auditing leasable space occupancy
An admin checks the Leasable Spaces column to identify buildings with low occupancy ratios ahead of a lease renewal cycle.
Exporting for external reporting
A property operations team exports the buildings list to populate a quarterly report in Excel, pulling address, area, and floor data in one step.
Adding a new building to a property
A Global Admin adds a newly constructed building to an existing property directly from the Buildings page, without needing to navigate into the property settings.
FAQ
Who can access the Buildings page?
Only Global Admins can access this page. It is not available to property-level admins or team members.
Can I edit building details from this page?
You can add new buildings from this page. To edit an existing building's details (such as name, floors, or spaces), navigate to the specific property in Settings.
What does the Leasable Spaces column show?
It shows the ratio of occupied leasable spaces to the total number of leasable spaces in that building (for example, 8/10).
Does the area show in square meters or square feet?
It depends on your account preferences. The column header updates to reflect the unit configured for your account.
Can I filter buildings by property?
Currently, you can search by building name. To organise and filter your portfolio at a higher level, use the Regions feature under Global Settings to group properties — this makes it easier to manage large portfolios across multiple locations.
Why does the Address field matter?
The building address is used by the Holiday Engine to determine which regional holidays apply to that property. If a property has no address configured, holiday logic will not apply to it.
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